Embrace Prevention Care

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Privacy Policy

Privacy Policy

HIPAA Notice of Privacy Practices

Embrace Prevention Care

Effective Date: 9/10/2025

This Notice of Privacy Practices describes how Embrace Prevention Care may use and disclose your protected health information (PHI) to carry out treatment, payment, or health care operations, and for other purposes that are permitted or required by law. It also describes your rights regarding your PHI.

Our Commitment to Your Privacy

We are dedicated to protecting your health information. We maintain administrative, technical, and physical safeguards to ensure your information is secure and used appropriately

Understanding Your Health Information

Protected Health Information (PHI) is information about you that may identify you and that relates to your past, present, or future physical or mental health or condition, the provision of health care to you, or the past, present, or future payment for the provision of health care to you.

Uses and Disclosures of PHI

  1. Treatment: We may use and disclose your PHI to provide, coordinate, or manage your health care and any related services. This includes the sharing of information with other health care providers involved in your care.
  2. Payment: We may use and disclose your PHI to obtain payment for services we provide. This may include contacting your health insurance company to verify coverage or billing.
  3. Health Care Operations: We may use and disclose your PHI for our health care operations. This includes quality assessment, training, and other administrative activities.
  4. Required by Law: We may disclose your PHI when required to do so by federal, state, or local law.
  5. Public Health Activities: We may disclose your PHI for public health activities, such as reporting disease outbreaks or adverse reactions to medications.
  6. Health Oversight Activities: We may disclose your PHI to health oversight agencies for activities authorized by law, such as audits, investigations, and inspections.
  7. Judicial and Administrative Proceedings: We may disclose your PHI in response to a court order or subpoena.
  8. Law Enforcement: We may disclose your PHI to law enforcement officials for certain law enforcement purposes.
  9. Research: We may use and disclose your PHI for research purposes, subject to certain conditions.
  10. Threat to Health or Safety: We may disclose your PHI if we believe it is necessary to prevent a serious threat to your health or safety or the health or safety of others. 

Your Rights Regarding Your PHI

You have the following rights regarding your PHI:

  1. Right to Access: You have the right to inspect and obtain a copy of your PHI, with certain exceptions.
  2. Right to Amend: You have the right to request an amendment to your PHI if you believe it is incorrect or incomplete.
  3. Right to an Accounting of Disclosures: You have the right to request an accounting of disclosures of your PHI made by us.
  4. Right to Request Restrictions: You have the right to request restrictions on certain uses and disclosures of your PHI.
  5. Right to Request Confidential Communications: You have the right to request that we communicate with you in a certain way or at a certain location.
  6. Right to a Paper Copy of This Notice: You have the right to obtain a paper copy of this Notice upon request.

To exercise any of these rights, please contact our Privacy Officer at the address below.

Electronic Communications via Text Message (SMS)

  1. In addition to phone calls, mail, and secure portal messages, we may send you text (SMS) messages for:
  2. Appointment reminders and confirmations
  3. Reminders to take agreed upon actions
  4. General health tips and program updates

While we use a HIPAA-compliant messaging service, standard SMS is not end-to-end encrypted. To protect your privacy:

  1. We limit the personal health information included in texts.
  2. We never send your full medical record or highly sensitive details via standard SMS.
  3. You may opt out at any time by replying STOP or by calling our office at 877-311-2755

Terms and Conditions

  1. Messaging frequency may vary.
  2. Message and data rates may apply.
  3. For assistance, text HELP or visit our websites at https://www.embracepreventioncare.com
  4. To opt out at any time, text STOP.
  5. Visit https://embracepreventioncare.com/privacy-policy/ for privacy policy and for Terms of Service.  

You have the right to receive communications by alternative means or at alternative locations (for example, postal mail or secure portal). You may revoke consent for text messaging at any time.

Changes to This Notice

We reserve the right to change this Notice and make the new Notice effective for PHI we already have about you as well as any information we receive in the future. We will post a copy of the current Notice in our office and on our website.

Contact Information

If you have any questions about this Notice or our privacy practices, please contact:

Embrace Prevention Care,
101 N. Main St,
Unit 500,
Providence, RI 02903,
877-311-2755 .

Complaints

If you believe your privacy rights have been violated, you may file a complaint with us:

Embrace Prevention Care,
101 N. Main St,
Unit 500,
Providence, RI 02903,
302-329-8452

Or with the Secretary of the Department of Health and Human Services:

  • Online: File a complaint electronically at hhs.gov/ocr/privacy/hipaa/complaints/index.html
  • By mail: Print and mail a completed complaint and consent form to:
    • Centralized Case Management Operations
    • S. Department of Health and Human Services
    • 200 Independence Avenue, S.W.
    • Room 509F HHH Bldg.
    • Washington, D.C. 20201
  • By email: Email a complaint to OCRComplaint@hhs.gov

Acknowledgement of Receipt and Consent to Texts Message Communications

By signing below, I acknowledge that:

  1. I have received and read the Embrace Prevention Care Notice of Privacy Practices.
  2. I attest I am the mobile account holder or I have the account holder’s permission
  3. I understand that standard SMS is not fully secure, and I consent to receive text messages containing limited protected health information at the mobile number I have provided.
  4. I have read the Terms and Conditions.
  5. I may revoke this consent at any time by texting STOP to any message I receive from Embrace Prevention Care or by calling the office.

Patient Name: _______________________________________

Date of Birth: _______________________________________

Mobile Phone Number: _______________________________

Signature: __________________________________________

Date: ______________________________________________

Name POA (if applicable): _____________________________

Signature of POA (if applicable): ________________________